Your whole wedding, in one place.
Budget, vendors and payments, the guest list and RSVPs, meal counts and a checklist timed to your date, all counting down to the big day. No macros, no subscription.
✓ One-off payment ✓ Instant download ✓ Excel for Windows & Mac
| Next on the list | Due by | Who | Status |
|---|---|---|---|
| Book the videographer | Jul 29 | Emma | Overdue |
| Set up a wedding website | Aug 29 | James | Overdue |
| Cake tasting and order | Oct 29 | Both | Due soon |
| Buy the rings | Nov 29 | Both | Later |
| Order invitations | Nov 29 | Emma | Later |
Wedding planning has a lot of moving parts
The budget creeps
A little over here, a little over there, and suddenly you’re thousands over without noticing.
RSVP chaos
Texts, emails and a paper list. Who’s coming, who’s not, and who wanted the fish?
What’s next?
Dozens of to-dos and deposits, and a worry that something important has slipped.
Set up once. See everything at a glance.
Add your date and budget
Your names, the big day, your total budget and your venue.
Fill it in as you go
Book vendors, add guests and RSVPs, and tick off the checklist.
Check the dashboard
The countdown, who’s coming, your budget, what’s next and what’s due.
Know where every dollar is going
A budget for each part of the day, with what you’ve booked, paid and still owe pulled from your vendors. Anything over budget turns red while there’s still time to adjust.
- 16 categories you can rename
- Deposits, payments and balances
- Payments coming up on the dashboard
| Category | Budget | Booked | Paid | Still to pay | Over / under |
|---|---|---|---|---|---|
| Venue | $8,500 | $9,200 | $5,000 | $4,200 | -$700 |
| Catering | $7,200 | $7,800 | $1,500 | $6,300 | -$600 |
| Photography | $2,800 | $2,900 | $900 | $2,000 | -$100 |
| Music / DJ | $1,400 | $1,350 | $300 | $1,050 | +$50 |
| Attire | $1,800 | $1,800 | $1,800 | $0 | $0 |
| Cake | $600 | $550 | $100 | $450 | +$50 |
Who’s coming, and what they’re eating
Every guest with their side, group, RSVP, meal, dietary needs, table, gift and thank-you note. Meal counts are worked out for your caterer.
- Room for 300 guests
- Meal and dietary counts
- Gifts and thank-you notes tracked
| Guest | Side | RSVP | Meal | Table | Thank-you? |
|---|---|---|---|---|---|
| Olivia Carter | Emma | Yes | Chicken | 2 | Yes |
| Liam Patel | James | Yes | Fish | 3 | |
| Ava Kim | Both | Yes | Vegetarian | 4 | |
| Noah Brooks | Emma | No | |||
| Mia Gray | James | ||||
| Ethan Long | Both | Yes | Kids meal | 6 |
Every to-do, timed to your date
31 tasks from 12 months out to the big day, each with a due date counted back from your wedding. Overdue and due-soon tasks stand out, and the next ones are on the dashboard.
- Due dates move if your date changes
- Who’s doing what
- Add your own tasks
| Task | When | Due by | Status |
|---|---|---|---|
| Book the venue | 12 months before | May 29 | Done |
| Book the photographer | 11 months before | Jun 29 | Done |
| Book the videographer | 10 months before | Jul 29 | Overdue |
| Cake tasting and order | 7 months before | Oct 29 | Due soon |
| Mail the invitations | 3 months before | Feb 28 | Later |
| Final headcount to the caterer | 1 month before | Apr 29 | Later |
For couples who like a plan
Newly engaged
Start with a budget and a guest list before the big decisions.
Planning it yourselves
No planner? This keeps every vendor, payment and to-do in one place.
Families helping out
Share the file so parents and the wedding party can see the plan.
Everything you get
- Countdown to the big day
- Budget for 16 categories, with over-budget in red
- Vendor list with deposits, payments and balance due dates
- Guest list for up to 300 guests
- RSVPs, meals, dietary needs, tables, gifts and thank-you notes
- Meal counts for your caterer
- 31-task checklist timed back from your date
- Dashboard: next tasks, payments coming up and budget vs booked chart
- One-off payment, no subscription
One-off payment. Yours to keep.
Get instant access $12.99Secure checkout by Payhip · Card or PayPal
Download link emailed straight away
Hi, I’m Lee
I run Sheet Leveller on YouTube, where I make quick, no-nonsense Excel tutorials.
This planner uses the COUNTIFS, SUMIFS and date formulas from my tutorials, so everything adds itself up.
Questions
Can we change the categories and tasks?
Yes. Rename the budget categories, meals and guest groups on the Settings tab, and add your own tasks to the checklist.
What if our date changes?
Change it on the Settings tab. The countdown and every checklist due date move with it.
Can we both use it?
Yes. Keep it in OneDrive or Dropbox and you can both open it. Sides and task owners use both your names.
Does it do seating charts?
Each guest has a table number, so you can sort or filter by table to plan your seating.
Does it use macros?
No. It’s a normal .xlsx file, so there are no security warnings and nothing to enable.
Which versions of Excel does it work with?
Microsoft 365, Excel 2010 or later on Windows, and Excel for Mac. It’s built for Microsoft Excel.
Is this a subscription?
No. You pay once and the file is yours to keep.
Enjoy the planning. Love the day.
Budget, vendors, guests, RSVPs and a checklist, all in one file.
Get the planner $12.99Want to see it first? Watch how it works on YouTube.